Out of the Office? Spare Us the Details.

October seems to be the month for vacations. The “out-of-office” messages we’ve received have ranged from appropriate to clumsy.

With the fall and winter holidays coming up, we thought it would be useful to provide some guidelines:

1. Keep your out-of-office message simple and professional. An out-of-office message is a reflection on your employer as well as you.

2. This isn’t an Instagram or Facebook post – it’s a statement reminding clients and business associates that although you are out of the office, there will be no interruption of service and your colleagues are available immediately to assist.

3. Humor is subjective – don’t try and be funny. You are out of the office, not auditioning for stand up (although we still love “Gone Fishing!”).

4. No one is interested in your travel itinerary – resist sharing it.

Here are a few business-appropriate out-of-office responses:

• I am out of the office from Monday, January 3rd, returning Friday, January 7th. If you need support, please contact Joanna Smith in marketing: jsmith@superwoman.com or phone: 303-555-555 ext. 3.

• Sorry to have missed your email. I will be back in the office Friday, January 7th. If you are looking for immediate assistance, contact Joanna Smith, email jsmith@superwoman.com or phone: 303-555-555 ext. 3.

• I am travelling January 3rd-7th with no internet access. If you require support, please contact Joanna Smith in marketing: email jsmith@superwoman.com or phone: 303-555-555 ext. 3.

Safe and Happy Travels!

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